Streamlined Bookings for Meeting Rooms

Easily manage meeting room reservations, hourly pricing, and client invoicing in one platform. Automated scheduling and payments keep your spaces booked without extra admin.

Written by

Alessandro Rhomberg

Meeting rooms are the heartbeat of modern business — from internal brainstorming sessions to client presentations. But managing availability, billing, and last-minute changes manually can turn simple bookings into time-consuming tasks. A clean, automated system gives you full control over every space while letting clients book and pay effortlessly.

Instant Availability, Zero Double Bookings
Set your room’s capacity, equipment, and hourly rates once — everything else updates automatically.

Clients can browse available times and book instantly online.
Buffer times prevent back-to-back bookings without cleanup or setup.
Admins can override or block slots for internal use.

Whether you rent one meeting room or manage multiple floors, every calendar stays perfectly synced.

Flexible Pricing That Adapts to Demand
Charge by the hour, by session, or with day rates for longer events.

Offer off-peak discounts or premium pricing for prime hours.
Add extras like catering, projectors, or AV setups directly in the booking flow.
Track revenue per room automatically, without spreadsheets.

Dynamic pricing helps maximize occupancy while keeping costs transparent for clients.

Integrated Payments and Automated Invoicing
Accept payments upfront or send automated invoices after each booking. Stripe and SEPA integrations handle everything securely. Refunds, deposits, and balance adjustments are just a click away.
If you work with recurring clients or corporate partners, you can automate billing cycles and apply custom rates for each company.

Handle Teams, Equipment, and Layouts Easily
Link shared resources so everything stays in sync:

Booking a conference room with catering automatically reserves both.
When a client adds presentation equipment, it’s blocked system-wide.
Setup teams are automatically notified when a room is reserved.

Every department stays informed, reducing confusion and coordination effort.

Automatic Reminders and Access Instructions
Before each booking, clients receive customized reminders with directions, access codes, or check-in details. No more last-minute calls about room numbers or Wi-Fi passwords — everything is handled automatically.

Branded Experience for Corporate Clients
Your booking page matches your company’s look and feel — clean, professional, and reliable. Add your logo, brand colors, and domain to keep clients within your ecosystem from start to finish.

Built for Modern Room Rental Management

Manage multiple rooms and locations
Offer flexible hourly or daily pricing
Automate invoicing, deposits, and refunds
Include extras like catering or equipment
Deliver a fully branded booking experience

With the right system, your meeting rooms stay booked, organized, and profitable — leaving you free to focus on what happens inside them, not how they’re managed.

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